This position will be on a 4 month fixed term contract commencing Sept 2021 with the possibility of ongoing work.
School Immunisation Administrator – East Hertfordshire
Do you have excellent interpersonal skills? Do you have experience working with children in an admin role? Are you looking to work close to home? If yes, we would love to hear from you.
We are looking for an experienced administrator who can work under pressure, has great attention to detail and can provide a comprehensive administrative role within a school setting . Our office is based in Hoddesdon however we work in schools across Bishop Stortford, Hertford, Ware, Hoddesdon, Cheshunt or Waltham Cross. You will be placed in an area closest to where you live.
This position will be on a 4 month fixed term contract commencing Sept 2021 with the possibility of ongoing work. The hours of work are Mon to Fri, 37.5 hours flexible between 8:00am – 5:00pm, however we would consider Job Share on a part time basis.
We offer competitive rates of pay, 5.6 weeks holiday, paid mileage and a friendly and supportive working environment.
Main duties of the job
As part of the East Hertfordshire Team, the focus of the role is to assist in the day to day running of the school immunisation programme. Duties will include handling telephone calls from parents/careers, communicating with schools, team members collecting and transporting vaccines/equipment.
You will have a key role in co-ordinating and scheduling the annual immunisation programme and will liaise with a wide variety of people.
Driving is an integral part of this post and is essential in order to perform the role. You will be expected to deliver and collect consent forms to schools and drive equipment and/or staff to schools as required. It is therefore a requirement for you to hold a driving licence, have access to a car and have a good geographical understanding of the area.
This post is subject to an enhanced DBS, and mandatory training
Working for our organisation
Vaccination UK are a dynamic and rapidly expanding company who have been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties and Boroughs in England, including, the Black Country, Hertfordshire, Hereford & Worcester and 9 Boroughs of North East London. From September 2021, we will also have opportunities across East Anglia.
We are rated Good by the Care Quality Commission and we make it our mission to provide an effective, safe and accessible school aged immunisation service. We aim to provide our staff with a workplace environment that is positive and welcoming.
Detailed job description and main responsibilities
- Be a proactive worker, working as part of a multi-disciplinary team.
- Assist in the organising of school sessions, adding amendments to the calendar and notifying changes to the Immunisation Coordinator.
- Assist in triaging process in line with Immunisation Standard Operating Procedure
- Reporting low vaccine stock to maintain appropriate levels, checking expiry dates, and recording wastage.
- Assist in the management of filing systems, keeping accurate records, and ensuring confidentiality is maintained.
- Assist in delivery and collection of consent forms for schools, collating information, obtaining missing information on consent forms and organise ready for triage.
- Coordinating the operation of the immunisation session in line with company policy and procedures.
- Collecting equipment, vaccines and paperwork from office to school.
- Collating information together with school staff and VUK’s nursing team, ensuring children are correctly recorded as receiving immunisation.
- Collate data and figures to report the Immunisation Coordinator.
- Participate positively in regular team meetings organized by the Immunisation Coordinator or Senior Management.
- Able to demonstrate good interpersonal skills.
- Able to demonstrate team working.
- Proficiency in excel and other offices packages
- Excellent record keeping and organisation skills.
- Experience of working in a community setting and/or working with children & young people.
- Ability to deal with stressful situations.
- Ability to work accurately and with good attention to detail.
We require you to complete mandatory training before you join. This will include, Safeguarding for Children, BLS, Anaphylaxis, Infection Control and Immunisation Training.
We also require all school immunisation staff to show evidence of immunity to hepatitis B, chicken pox, measles, mumps and rubella immunity prior to commencing work with us.
Must hold a UK driving license and have access to a car that can be used for business purposes.
- Data experience?
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.